Terms & Conditions
Last Updated
07 April 2026
Document Reference
WBS-DOC-A005 | Version 2.0
Governing Law
Commonwealth of Australia; NSW and WA
Entity
Wine Body & Spirits Pty Ltd (ABN 65 671 562 164)
These Terms & Conditions apply to all bookings, services, and use of our website. Please read them carefully before making a booking. If you have any questions, contact us via the website before proceeding.
These Terms should be read together with our Privacy Policy and Booking, Payment & Cancellation Policy, both available at winebodyandspirits.com.
1. About These Terms
These Terms & Conditions (Terms) govern all bookings, use of our website at winebodyandspirits.com, and the purchase of any services from Wine Body & Spirits Pty Ltd (ABN 65 671 562 164) (WBS, we, us, our). By making a booking or using our website, you agree to be bound by these Terms in full.
Where a separate written proposal or agreement has been provided, the terms of that document prevail to the extent of any inconsistency with these Terms. If you are booking on behalf of a company or organisation, you confirm that you have the authority to bind that entity to these Terms.
We may update these Terms from time to time by publishing a revised version on our website. Any such update applies only to bookings made on or after the date the revised Terms are published. Bookings already confirmed in writing at the time of any update are governed exclusively by the Terms in force at the time your Booking Confirmation was issued, and no variation to those Terms will be binding on you unless agreed in writing between both parties. Where a material update is made, we will provide reasonable notice by email to your nominated contact address where practicable.
2. Our Services
WBS provides corporate wellness events, private group experiences, and associated hospitality services across Sydney CBD, Hunter Valley (NSW), Perth CBD, and Swan Valley (WA), with national enquiry capability across major Australian cities and wine regions.
All services are subject to availability. We reserve the right to modify or discontinue any service without notice. Where a material change to your confirmed booking is necessary, we will notify you and offer a transfer credit as described in Section 7.
All events are delivered by qualified facilitators engaged by WBS. We do not guarantee the availability of any specific facilitator and reserve the right to substitute a facilitator of equivalent qualification without notice.
WBS maintains a risk management and safety framework applicable to all events. This framework governs the delivery of all wellness and physical activity components and is reviewed regularly. WBS reserves the right to modify or suspend any activity component of an event at any time where, in our reasonable opinion, the health or safety of participants requires it.
3. Bookings & Payment
A booking is only confirmed upon receipt of the required deposit payment. Date holds are not available without payment. Provisional enquiries are held for 48 hours only before the date is released.
All pricing is quoted in Australian Dollars (AUD) and is inclusive of GST unless otherwise stated. Payment is accepted via Stripe (credit and debit card). No cash payments are accepted.
A universal minimum of 10 persons applies to all bookings across all products and regions without exception. Where fewer than 10 persons attend, the monetary equivalent of 10 persons at the applicable per-head rate applies. This is our Event Minimum Guarantee (EMG). For the avoidance of doubt, the per-head rate used to calculate the EMG is the rate confirmed in your Booking Confirmation and does not include any post-confirmation price variation.
Our full booking, payment, and deposit policy — including deposit amounts, balance due dates, and headcount confirmation requirements — is available in our Booking, Payment & Cancellation Policy, which forms part of these Terms.
Key payment points: 50% deposit due at booking to confirm your date. Balance due 14 days prior to the event (metro/CBD) or 30 days prior (wine regions). Pricing confirmed in your Booking Confirmation is fixed for that booking.
4. Minimum Age Requirement
All WBS events involve the consumption or tasting of alcohol. Attendance is strictly restricted to persons aged 18 years and over. This requirement is absolute and admits no exceptions.
The Client — being the individual or organisation that places the booking — is solely responsible for ensuring that all participants attending an event are aged 18 years or over. WBS does not undertake systematic individual age verification of all participants; however, our facilitators and venue staff are instructed to exercise reasonable care in identifying any participant who may appear to be under the age of 18 and to request proof of age in such circumstances.
Our facilitators and venue staff reserve the right to refuse participation to any person who appears to be under 18 years of age or who cannot produce proof of age when requested.
The Client indemnifies WBS against any claim, loss, damage, cost, or liability arising from an underage participant attending an event due to the Client's failure to verify participant ages.
5. Alcohol & Responsible Service
All alcohol served at WBS events is supplied by and through the venue at which the event is held. The venue holds all applicable liquor licences and is solely responsible for the Responsible Service of Alcohol (RSA) in accordance with applicable state and territory legislation.
WBS is not a liquor licensee. We facilitate the wellness and experiential components of each event only. Venue staff retain the right — and are expected to exercise their obligation — to refuse alcohol service to any participant who appears intoxicated, disruptive, or underage, and WBS fully supports the exercise of that right.
Recognising that WBS events combine physical wellness activities with alcohol service, WBS maintains a documented event safety framework that governs the sequencing and management of physical activity components in the context of events where alcohol is also served. WBS facilitators are trained to assess participant readiness to engage in physical activities and to modify, pause, or suspend physical activities where, in their reasonable judgment, the health or safety of participants requires it. WBS operates as a Person Conducting a Business or Undertaking (PCBU) under applicable work health and safety legislation and accepts the duties that arise from that status in connection with events it organises.
The Client is responsible for advising all participants in advance that alcohol will form part of the event and that participants are expected to act responsibly.
6. Participant Health & Safety
Our events include physical wellness activities such as yoga, group fitness, breathwork, and meditation. Participation in physical activities carries inherent risk of personal injury.
The Client is responsible for:
informing all participants of the physical nature of the booked event before they attend;
ensuring participants with existing health conditions, injuries, disabilities, or physical limitations seek appropriate advice from a qualified health professional before attending; and
communicating any known accessibility requirements or health considerations to WBS in writing at least 72 hours before the event.
WBS does not collect individual health or medical information from participants. Participants engage in all physical activities at their own risk. WBS is not liable for any injury, illness, or adverse health event suffered by a participant during an event, except to the extent directly caused by WBS's own negligence or breach of its duties as a Person Conducting a Business or Undertaking under applicable work health and safety legislation. Nothing in this clause limits or excludes any right a participant may have under the Australian Consumer Law or any other legislation that cannot lawfully be excluded.
WBS holds Combined Malpractice, Public & Products Liability insurance with limits of $20,000,000 per claim for public liability. Certificates of currency are available upon written request for corporate clients requiring evidence of coverage for event planning purposes.
7. Cancellations, Refunds & Transfers
Your rights under the Australian Consumer Law (ACL) cannot be excluded by these Terms. If WBS fails to deliver services with due care and skill, or if services are not fit for the agreed purpose, you may have rights to a remedy under the ACL that apply regardless of this cancellation policy.
Subject to your ACL rights set out above, all payments made to WBS are otherwise non-refundable as a general commercial policy. This policy reflects the nature of our business, the costs committed upon booking confirmation, and the limited availability of event dates and facilitators.
Clients who cancel a booking retain the right to transfer their booking to an alternative date or product format, subject to the following:
Transfer requests must be made in writing to WBS within 7 days of the cancellation notification.
Transfers are subject to venue and facilitator availability.
One reschedule per booking is available at no charge with more than 14 days notice. A $150 administration fee applies with less than 14 days notice or for any second reschedule request.
Transfer credits are valid for 12 months from the original booking date and may be applied to any WBS product of equivalent or lesser value.
Where the replacement booking is of greater value, the difference is payable by the Client.
In the event that WBS must cancel an event due to circumstances beyond our control, we will issue a full transfer credit of equivalent value, valid for 24 months from the original event date. No cash refund is available in this circumstance, except where required by the Australian Consumer Law.
8. Force Majeure
WBS will not be liable for any failure or delay in delivering services caused by circumstances beyond our reasonable control, including but not limited to: extreme weather events, natural disasters, public health orders, government-mandated restrictions, venue closure outside our control, or acts of God.
In a force majeure event, WBS will notify you as soon as practicable and will issue a full transfer credit of equivalent value, valid for 24 months from the original event date. No cash refund is available in this circumstance, except where required by the Australian Consumer Law.
9. Photography & Media
WBS and/or our venue partners may photograph or film events for use in our marketing, website, social media, and promotional materials. Photography and filming of participants is subject to the consent process set out below.
WBS will include a photography and filming consent question in the Booking Confirmation issued to the Client. The Client is responsible for communicating WBS's photography and filming intentions to all individual participants before the event, and for collecting and communicating participant consent or objection to WBS in writing at least 48 hours before the event.
WBS will only use images or footage in which an identifiable individual appears where: (a) that participant has given express consent; or (b) the individual is not identifiable in the image or footage. WBS will not use images of participants who have communicated an objection, regardless of how that objection is received.
If you believe an image has been published in error, contact us via the website and we will remove the relevant content within 5 business days.
WBS handles all personal information, including images and likeness, in accordance with the Privacy Act 1988 (Cth) as amended by the Privacy and Other Legislation Amendment Act 2024, and our Privacy Policy available on this website.
10. Intellectual Property
All intellectual property associated with WBS — including our name, logo, brand assets, program content, facilitator methodologies, and course materials — is owned by or licensed to Wine Body & Spirits Pty Ltd. All rights are reserved.
Nothing in these Terms grants any right, title, or licence to use our intellectual property. You must not reproduce, adapt, publish, distribute, or commercially exploit any WBS content or event materials without our prior written consent.
11. Limitation of Liability
To the maximum extent permitted by law, WBS's total liability to you for any claim arising out of or in connection with our services or these Terms is limited to an amount equal to the total fees paid by you for the specific booking giving rise to the claim.
To the maximum extent permitted by law, WBS is not liable for loss of revenue, profit, contract, anticipated savings, or business opportunity; loss of goodwill or reputation; or any indirect, consequential, incidental, or punitive loss or damage of any kind.
Nothing in these Terms limits or excludes WBS's liability for:
death or personal injury caused by our negligence;
fraud or fraudulent misrepresentation;
any liability arising from WBS's duties as a Person Conducting a Business or Undertaking under applicable work health and safety legislation; or
any other liability that cannot lawfully be excluded or limited under the Australian Consumer Law or any other applicable Australian law.
Our services come with consumer guarantees under the Australian Consumer Law that cannot be excluded. Nothing in these Terms is intended to override those guarantees.
12. Privacy
WBS collects, holds, uses, and discloses personal information in accordance with the Privacy Act 1988 (Cth) as amended by the Privacy and Other Legislation Amendment Act 2024, the Australian Privacy Principles, and our Privacy Policy, which is available on this website and forms part of these Terms. By making a booking or using our website, you acknowledge that you have read our Privacy Policy and consent to the collection and use of your personal information as described in it.
The Client is responsible for ensuring all participants are made aware of our Privacy Policy and for obtaining any consents required from participants under applicable privacy law.
13. Governing Law & Disputes
These Terms are governed by the laws of the Commonwealth of Australia. Each party submits to the non-exclusive jurisdiction of the courts of Australia. Disputes will be resolved in the jurisdiction most convenient to the parties, having regard to the location in which the relevant event was or was to be delivered.
The parties agree to attempt to resolve any dispute through good-faith negotiation before commencing formal legal proceedings. Where a dispute cannot be resolved through negotiation within 30 days of a written dispute notice, either party may commence formal proceedings.
14. Contact Us
Wine Body & Spirits Pty Ltd | ABN 65 671 562 164
Website: winebodyandspirits.com
For all enquiries, please use the Contact page on our website.
These Terms should be read together with our Privacy Policy and Booking, Payment & Cancellation Policy, both available at winebodyandspirits.com.
Version 2.0 | Last updated 07 April 2026 | Wine Body & Spirits Pty Ltd | ABN 65 671 562 164